Implementing Project Portfolio Management: From Organization Structure to Recognized Revenue · Module 13 · Project Costing: Capture and Processing
Expense reports and supplier invoices
Lesson 134 of 198 · 13 min
Show an expense report coded to a project and task, and the resulting expenditure item. Show a supplier invoice coded to a project. Show the option defaulting the project-owning organization as the expenditure organization on supplier invoices and explain what it does. Show the Module 3 option restricting expense entry to active tasks only, in action. Then the accounting for each. THE ACTIVE-TASKS-ONLY OPTION PREVENTS COSTS LANDING ON CLOSED WORK. Seeing it BLOCK an entry is the point — it is a small control with a real cleanup benefit, and this is where the Module 3 decision pays off. The expenditure organization defaulting option is convenient, and it removes a distinction some businesses need. Decide deliberately — the owning-versus-expenditure split is the distinction at stake. Supplier invoice costs arrive after approval in Payables. The timing surprises project managers, and it is failure case three rather than a defect.
The full lesson is part of the course
The video, the complete written lesson and the module quiz are included in Implementing Project Portfolio Management: From Organization Structure to Recognized Revenue, with a certificate on completion and a fourteen-day refund window.